Senior Administrative Assistant
Office of the Dean of Students
Full-Time

Primary Responsibilities:

• Provides administrative support for the Dean of Students and the Associate Dean of Students
• Schedule appointments, meetings, and Student of Concern Team meetings
• Serve as the initial point of contact for the office, including meeting and greeting visitors, answering questions, providing information and resources, and answering multiple telephone lines
• Handle confidential and sensitive materials in compliance with FERPA and university policies
• Generate correspondence and reports using word processing, spreadsheets, and database software
• Manage Responsible Redhawks Course utilizing Vector Solutions software
• Assist with updating incidents in Maxient and entering judicial fines
• Monitoring Student Professional Development funding for the Dean of Students via the Workflow funding process
• Send notifications to faculty for the Dean of Students for student absences
• Respond to inquiries that require a working knowledge of other offices and their procedures, including the Office of Student Conduct, Center for Behavioral Health and Accessibility Services, etc.
• Process purchase requisitions, budget transfers, Chrome River reports in addition to monitoring departmental budgets and expenses

• High school diploma or GED
• Excellent communication and interpersonal skills, including the ability to remain calm under pressure
• Demonstrated ability to maintain a high level of integrity and discretion in handling confidential interactions, documents, and information
• Demonstrated ability to work professionally and interact positively with students, faculty, staff, and the public
• Experience handling emotionally charged situations either by phone or in person
• Proficient knowledge of Microsoft Office Word, Excel, Access, and email programs
• Demonstrated successful experience in monitoring budgets
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Strong organizational skills and attention to detail
• Evidence of the ability to work independently with minimal supervision
• Demonstrated experience and understanding of customer service

Application Deadline: To ensure full consideration, application materials must be received by June 14, 2026. The position is available July 1, 2026, and will remain open until filled.

To Apply: Submit the following items online by clicking on the APPLY button at the top of the page. Applications submitted without a letter of interest and a resume will not be considered.

• letter of interest addressing all position required qualifications
• current resume
• names and contact information of three professional references may be requested at a later date, if not submitted

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

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